How to set up a school library on little or no budget

I transformed our school library from this:

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To this:

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And you can too!

Our library had four shelves per wall, over three walls, sparsely populated with a few books. Within a year we had three shelves (the top one was pointless – students couldn’t reach it) over four walls plus three mobile bookshelves all absolutely packed with books.

More importantly, we increased library loans by 1,000% Yes one THOUSAND percent!

Before you start, you need to discover the reading age of your students, preferably by a computerised reading test, or at least the old paper version. Work out how many books you need for the amount of students in the school. “The SLA (2015) recommends that secondary-school libraries should have a minimum stock of 10 items per pupil, not including electronic resources or required textbooks.” (The Literacy Trust)

HERE ARE THE TEN THINGS WE DID FOR FREE:

  1. PPG BUDGET Once you know how many books you need, identify the PPG students and apply to the PPG budget for books to cover them. I was surprised how much money I was given for that. Trust me – that money is waiting to be spent. I count it as free as it’s not coming out of the library budget and your school is not trying to find “extra” money.
  2. SECOND HAND BOOKS Next, I put out an appeal via the academy’s social media for good condition second hand books (NEVER say “no” to any books or people will worry about bringing them and making a fool of themselves – any you don’t want, just give to charity). Once the word got around that I was incredibly grateful for every single book I received, far more people came forward with books – including parents, teachers, students and local neighbours. Indeed, they still keep coming in now, four years later!20150603_085723
  3. FREE POSTERS Having removed the top shelf which was full of books that were physically and intellectually out of most KS3 students’ reach, I wanted to fill the space with attractive book-themed posters. I found lots of memes on Facebook, printed them off, mounted and laminated them and they look great!
  4. FORGOTTEN BOOKS After that I went to the English Department and asked if they had any old books that they no longer wanted. You’ll be surprised how many books are hidden gathering dust in English Departments. I think I got over a hundred!
  5. BOOKTRUST Next I applied to BookTrust for their yearly free School Library Pack of books (you have to reapply every year, so keep an eye on their website and pop it in your diary. https://www.booktrust.org.uk/what-we-do/programmes-and-campaigns/school-library-pack/IMG_3015
  6. LITERACY ACROSS THE CURRICULUM BUDGET Then I discovered we had a budget for literacy across the curriculum. Remember literacy is a WHOLE SCHOOL subject, not an English subject. I was only given a small amount, but it didn’t matter, every book was a bonus. I went back to the English Department and they kindly matched it with a small amount from their budget too.
  7. HALF PRICE BOOKS At this point, I still hadn’t used any of my own budget, so I added half my budget to the pot. I soon discovered that there are book companies who provide brand new half price books. Now I admit this did make me feel guilty, as I pride myself in supporting our local bookshops whenever I can, but at this point, we didn’t have enough books for the students and I had to make every penny count.
  8. FREE WORKFORCE I gathered a team of student librarians and we formed a “factory” to label up all the books and put them on the system before placing them on the shelves. I’ve since had parents helping me too – never be afraid to ask for help, it’s amazing who is out there just dying to help you with books!FACTORY 2
  9. FUNDED AUTHOR VISIT With my remaining budget, I was able to fund two author visits. One I paid the full price and the other came partly funded through our public library’s “Crossing The Tees Book Festival”. It’s definitely worth getting in touch with your local public library to find out what free or part-funded events they are running that your school can be a part of. It was at this point I was able to get our local bookshop involved as they supplied the books for the author to sign.
  10. FREE FURNITURE AND GAMES I was donated the cushions from a sofa that a teacher was throwing out, so I made a floor-sofa, and I was donated lots of board games from a variety of sources. I also found some in charity shops.

FUND RAISING In addition, myself and the student librarians now have a fund-raising pattern. We sell hot chocolates and cookies one Thursday evening each February and usually raise enough money to buy the shortlisted Carnegie books (£50-£80), we make bookish crafts to sell at the Christmas Fayre (£40-£70) and more recently, we’ve stopped giving the books we don’t want to charity, and started selling them for 50p each at the Christmas Fayre (£30). We’re hoping our academy is going to start a Summer Fayre for us to raise more money. We have just held our first Half Price Scholastic Book Fayre and were able to take £252 in books as commission! Children who lose or destroy books are asked to donate towards the replacement. It is not forced, only requested, but parents are very supportive, usually giving £5 per lost book.

So, there you have it. The library which was once really a meeting room with some books on display has become a thriving library, packed full of books and, importantly, students. So much so that I have students queuing outside to come in. Of course, now I need a bigger library…

Top Tip: Whenever someone says there’s nothing in the budget, ask them “which budget?” and carry on regardless!

 

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